What Every Business Owner Needs To Know About Information Technology In 2018

Being a business owner requires enough responsibilities and skills without having to be an expert in information technology too. However, in this day and age, every business owner must at least have a basic knowledge of technology and what is needed to run and protect their business. So here are a few important things you need to know to start 2018 on the right foot.

Top 3 Security Musts

IT Security Concept

In these chaotic and interesting times we find ourselves in, there are very few things that are known for certain. Unfortunately, one of those certainties is that eventually you or your business will get hacked. According to a 2016 State of SMB Cybersecurity Report, “Hackers have breached half of the 28 million small businesses in the United States” already. This means that if you haven’t had a security breach yet, wait a little while your turn is coming. It also means that just because you run a small business, it doesn’t mean hackers won’t see you or want what you have.

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What Is VoIP And Does My Business Need It

VoIP or Voice Over Internet Protocol is something that almost all businesses will utilize at some point in their lifespan but what exactly is it? Voice Over Internet Protocol is technology that allows you to make phone calls using the internet rather than regular telephone lines.

Now even if you’ve never heard the term VoIP or Voice Over Internet Protocol before, it is almost a sure thing that you have either used this technology or at least know a VoIP service. The most common VoIP service in use today is probably Skype. Skype, like most VoIP services, allows you to make free voice and video calls to anyone, any where in the world using an app that you can download to your computer, tablet, or smartphone.

Now Skype is not the only VoIP service out there. Just do an internet search for VoIP and you will be greeted with a plethora of options to use both in your private life and for your business. Some services do have a fee for using advanced features especially if the service is used in a business setting however most offer limited free services and many times that’s all anyone needs anyway.

Many businesses, however, convert to using only VoIP services rather than using traditional telephone systems and there are many reasons for that conversion. Below are just the top 3 Advantages of incorporating VoIP services into your organization.

Top 3 Advantages Of VoIP

Saves Money

Using VoIP services can save you quite a lot when it comes to your telephone expenses. The main reasons for these savings are lower initial equipment cost, reduced or no wiring required, and the fact that making local and international calls via VoIP decreases costs quite radically compared to regular telephone services.

A report by IT World found that small businesses that used VoIP saved up to 40% on the cost of their local calls. Another case study written about by PC world found that businesses that have at least 30 phone users saved $1,200 a month once they switched to VoIP. And lastly, another report stated that Dell saved over $39.5 million when they used VoIP for its mobile workforce. So the savings are very real and very tangible.

Better Productivity

One of the great things about using VoIP systems is that as long as there is an internet connection you can use the service from anywhere. This allows greater productivity for all your employees especially those that work from home or are required to be on the move all the time.

Being able to access the VoIP services from anywhere allows employees to work from anywhere and stay productive without having to be locked to their desk at the office. Most VoIP services have apps that can be downloaded to a laptop, tablet, or smartphone to facilitate that ongoing productivity.

Extra Features and Functionality

VoIP also offers a lot of extra features and functionalities that you won’t get with regular telephone services. One of the biggest features is that you can take your VoIP phone service with you using downloadable apps to your laptop, tablet, and smartphone.

Other features and functionalities include being able to receive voice mails and faxes directly to your email, the ability to get virtual phone numbers with any area code you require, and the ability to use call forwarding from your VoIP number to any other phone number. This is especially handy if there is ever an issue with your internet connection. Having this option set up and ready to go will allow the VoIP service to automatically forward any calls to the phone number you specified whenever necessary.

As you can see, just the savings alone may be a valid reason to use VoIP over traditional telephone lines. However, even if you’re not ready to completely go off the traditional telephone system, adding a VoIP connection can still help save you and your business money as well as increase productivity and functionality in the long run.

DataOne can help you with all your network needs including any questions you have regarding VoIP services. Click here and contact us today to get started!

Choosing The Best Software For Your Business

Choosing software for your business can be one of the most important decisions you make. It can also be one of the most frustrating if not done with some careful planning. The right software can make running your business more efficient and profitable. The wrong software cause problems and loss of revenue. So how do you choose the right software? Here are some key points to consider.

Why Are You Getting New Software

Male hand inserting a DVD into a disk drive. Black and white

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How To Choose The Right Hardware For Your Business

Setting up a business can be a daunting task. There are so many pieces of the puzzle that need to be put together and deciding what hardware you need to get your business started is just one of them.

Computers

Male doing estimation on screen

There are probably not very many businesses in the world today that don’t have a computer in some shape or form. In this age of technology, it’s next to impossible to even run a business without the help of a computer.

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The Benefits of On-Site Data Management

In the business world, keeping data safe and available at all times is of the utmost importance. However, there can be controversy over whether it’s better to manage your data on-site or offsite. Although there are pros and cons to both options and it can depend on the industry your business is in, there are distinct benefits to onsite data management.

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7 Ways To Easily Speed Up Old Technology

Technology plays a large part in almost every aspect of business and pleasure in the world today. Those that do not have access to the latest and greatest are seen to be in a state similar to starvation by those that do. While it seems ridiculous when described in that manner, if you take a step back and look at all of the recent human achievements made possible by technological advancements, it may not seem so far fetched. Advancements in tech have allowed for the eradication of diseases and the ability for companies to manufacture clothing in bulk for a fraction of what it used to cost. It has allowed for the automation of tedious tasks and made managing daily activities as simple as a few clicks on your computer or even a swipe on a smartphone.

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5 Signs You Need to Upgrade Your Software and Computer Systems

Computers and software are a major investment, so it is easy for businesses to fall into the trap of trying to squeeze as much life out of their systems as possible before spending money on upgrades. Below are some signs that you’ve stopped saving money and are instead costing your business money – in time, lost data, efficiency, and security.

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5 Business Security Mistakes You May Be Making

Businesswoman pressing security button on virtual screens, Business concept and technology information security and data encryption.

It’s undeniable that the progression of computers has created unlimited possibilities for all types of businesses. The computer network allows for easy communication, a shared work environment between employees, and protected data storage. With these unlimited possibilities also come unlimited risk. (more…)

How to Create an IT Security Policy

creating an it security policyEven in a time of tremendous publicity surrounding recent security breaches, many businesses do not take the time to formulate an IT security policy and disseminate it to their employees. Perhaps local business owners think they are too small to be hacked, or maybe overworked IT managers simply can’t find the time.

Whatever the reason, an IT security policy that protects the company from both internal and external threats is necessary for every business. Small and medium businesses are at risk; over half of all small and midsize businesses have been hacked, according to recent research by specialty insurer Hartford Steam Boiler, and nearly three-fourths of those businesses weren’t able to recover all the lost data. (more…)