What Is A Social Media Policy And How To Create One For Your Business

Any business using social media needs to create documentation that outlines and addresses how its employees are expected to act online. This document should not only outline how employees use social media for the business but also their personal social media profiles as well. We are not suggesting an Orwellian scenario where employers dictate what employees can do in their personal lives. However, employees should be fully aware that they represent the organization both at and away from work. Anything employees do on social media, good or bad, will reflect on your business.

Corporate business networking


How Google Chrome’s ‘Not Secure’ Warning Affects Your Website And What To Do About It

We all knew it was coming eventually but the date is rapidly approaching, July 2018 to be exact, when Google Chrome will flag every website that does not use HTTPS encryption. Overall, this is a security measure that will help to protect your customers’ as well as your businesses sensitive data by providing end-to-end encryption when data is in transit between your users’ browser and your website’s server.

Googleplex Mountain View

This action from Google Chrome is part of a process that has been ongoing for several years already. In 2016, Google Chrome started showing the ‘not secure’ warning for websites that asked for passwords and credit cards in order to alert users that their sensitive data could be stolen in transit by anyone spying on the website’s traffic. However, this next step will show the ‘not secure’ warning in the address bar for EVERY website that doesn’t have HTTPS in their URL regardless of whether sensitive data is collected or not.


The Importance Of Backing Up Your Data

It is a hard, cold fact that data breaches are a way of life now. There really is no 100%, fail-safe way to prevent a data breach from happening. Eventually the odds of your business experiencing a cyber-intrusion are going to run out. According to the 2017 Ponemon Cost of Data Breach Study, the global cost of data breaches was $3.6 million last year with more than 24,000 records involved and that number is rising steadily.

Data recovery online


How To Make Sure Your Website Is Secure

In 2016, the number of websites hacked increased 32% over 2015 and that number is expected to continue to increase every year. While a frightening statistic, there are many things you can do to ensure that your website is as secure as possible. Below you will find the top 10 ways you can decrease the chances of your website being hacked.



IT Policies Every Business Must Have In Place

Every business, small to large, needs to have policies in place to make it crystal clear to all employees what is expected of them in various situations as well as specific tasks that need to be done and who is responsible for those tasks. However, many companies still do not have these vital resources in place. Why? Sometimes it is a simple oversight. Other times the thought of putting together company policies can be overwhelming or just too time consuming to do.

Policies and Procedures binders in the office. Stationery on a wooden shelf

Regardless of the reasons, having formal policies in place ensure that your business keeps running smoothly and, in many cases, is protected legally should something not go according to plan. Below we will explore the basic policies that all businesses should have.


What Every Business Owner Needs To Know About Information Technology In 2018

Being a business owner requires enough responsibilities and skills without having to be an expert in information technology too. However, in this day and age, every business owner must at least have a basic knowledge of technology and what is needed to run and protect their business. So here are a few important things you need to know to start 2018 on the right foot.

Top 3 Security Musts

IT Security Concept

In these chaotic and interesting times we find ourselves in, there are very few things that are known for certain. Unfortunately, one of those certainties is that eventually you or your business will get hacked. According to a 2016 State of SMB Cybersecurity Report, “Hackers have breached half of the 28 million small businesses in the United States” already. This means that if you haven’t had a security breach yet, wait a little while your turn is coming. It also means that just because you run a small business, it doesn’t mean hackers won’t see you or want what you have.


What Is VoIP And Does My Business Need It

VoIP or Voice Over Internet Protocol is something that almost all businesses will utilize at some point in their lifespan but what exactly is it? Voice Over Internet Protocol is technology that allows you to make phone calls using the internet rather than regular telephone lines.

Now even if you’ve never heard the term VoIP or Voice Over Internet Protocol before, it is almost a sure thing that you have either used this technology or at least know a VoIP service. The most common VoIP service in use today is probably Skype. Skype, like most VoIP services, allows you to make free voice and video calls to anyone, any where in the world using an app that you can download to your computer, tablet, or smartphone.

Now Skype is not the only VoIP service out there. Just do an internet search for VoIP and you will be greeted with a plethora of options to use both in your private life and for your business. Some services do have a fee for using advanced features especially if the service is used in a business setting however most offer limited free services and many times that’s all anyone needs anyway.

Many businesses, however, convert to using only VoIP services rather than using traditional telephone systems and there are many reasons for that conversion. Below are just the top 3 Advantages of incorporating VoIP services into your organization.

Top 3 Advantages Of VoIP

Saves Money

Using VoIP services can save you quite a lot when it comes to your telephone expenses. The main reasons for these savings are lower initial equipment cost, reduced or no wiring required, and the fact that making local and international calls via VoIP decreases costs quite radically compared to regular telephone services.

A report by IT World found that small businesses that used VoIP saved up to 40% on the cost of their local calls. Another case study written about by PC world found that businesses that have at least 30 phone users saved $1,200 a month once they switched to VoIP. And lastly, another report stated that Dell saved over $39.5 million when they used VoIP for its mobile workforce. So the savings are very real and very tangible.

Better Productivity

One of the great things about using VoIP systems is that as long as there is an internet connection you can use the service from anywhere. This allows greater productivity for all your employees especially those that work from home or are required to be on the move all the time.

Being able to access the VoIP services from anywhere allows employees to work from anywhere and stay productive without having to be locked to their desk at the office. Most VoIP services have apps that can be downloaded to a laptop, tablet, or smartphone to facilitate that ongoing productivity.

Extra Features and Functionality

VoIP also offers a lot of extra features and functionalities that you won’t get with regular telephone services. One of the biggest features is that you can take your VoIP phone service with you using downloadable apps to your laptop, tablet, and smartphone.

Other features and functionalities include being able to receive voice mails and faxes directly to your email, the ability to get virtual phone numbers with any area code you require, and the ability to use call forwarding from your VoIP number to any other phone number. This is especially handy if there is ever an issue with your internet connection. Having this option set up and ready to go will allow the VoIP service to automatically forward any calls to the phone number you specified whenever necessary.

As you can see, just the savings alone may be a valid reason to use VoIP over traditional telephone lines. However, even if you’re not ready to completely go off the traditional telephone system, adding a VoIP connection can still help save you and your business money as well as increase productivity and functionality in the long run.

DataOne can help you with all your network needs including any questions you have regarding VoIP services. Click here and contact us today to get started!

What Is Industrial Espionage And How To Protect Your Business

Espionage! The word sounds like some kind of Cold War reference. However, espionage within corporations is alive, well, and happening every day. Generally referred to as corporate or industrial espionage, it is the practice of gathering information about an organization. Many times that information is just that – ‘gathering information’. However, some forms of corporate espionage involve stealing trade secrets, client information, formulas or recipes, planning or marketing strategies and can involve activities like bribery, blackmail, and technological surveillance.

Businessman looking field for investment.

Although Industrial espionage tends to happen to larger organizations such as technology, biotechnology, and aerospace companies, any organization with information that is of use to a competitor can be a worthy target. Recent companies that have been targeted by industrial espionage are Lockheed Martin, Valspar, and DuPont. It’s good to point out though that although these companies were mostly targeted by large foreign companies, industrial espionage can happen from within your company by your own employees. So no one is really immune.


Choosing The Best Software For Your Business

Choosing software for your business can be one of the most important decisions you make. It can also be one of the most frustrating if not done with some careful planning. The right software can make running your business more efficient and profitable. The wrong software cause problems and loss of revenue. So how do you choose the right software? Here are some key points to consider.

Why Are You Getting New Software

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How To Choose The Right Hardware For Your Business

Setting up a business can be a daunting task. There are so many pieces of the puzzle that need to be put together and deciding what hardware you need to get your business started is just one of them.


Male doing estimation on screen

There are probably not very many businesses in the world today that don’t have a computer in some shape or form. In this age of technology, it’s next to impossible to even run a business without the help of a computer.